> For the complete documentation index, see [llms.txt](https://docs.docontrol.io/docontrol-user-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.docontrol.io/docontrol-user-guide/saas-data-monitoring/inventory/inventory-assets/google-drive-assets/asset-mini-dashboard.md). # Asset mini-dashboard In a single dashboard, get a [high-level overview](#exposure-overview) of your total risk from Google asset exposure, including [insights](#exposure-insights) into the: * Breakdown of Google assets exposed publicly, externally, and internally * Types of assets exposed, such as encryption keys and highly sensitive assets * Number of assets shared with employee personal emails and former employees * Most exposed My Drives and shared drives across your organization's Google Drive. * Most exposed external users and private accounts

{% hint style="info" %} Data in the Google asset mini-dashboard is refreshed every few hours. {% endhint %} ## Exposure overview At a glance, the Google asset mini-dashboard displays your current high-level Google asset exposure:

Google asset exposure	Description
Total assets	Total number of assets across both My Drives and shared drives in your organization's Google Drive
Public	Total number of public exposures, with a breakdown according to: Shared drives - Number of assets publicly exposed from shared drives My Drives - Number of assets publicly exposed from My Drives
External	Total number of external exposures, with a breakdown according to: Shared drives - Number of assets externally exposed from shared drives My Drives - Number of assets externally exposed from My Drives
Internal	Total number internal exposures, with a breakdown according to: Shared drives - Number of assets internally exposed from shared drives My Drives - Number of assets internally exposed from My Drives
Google exposure insights	Click the icon to open your Google exposure insights

{% hint style="info" %} * The same asset can be exposed more than once. * The up/down arrow indicates if the asset exposure increased or decreased in the last 30 days. {% endhint %} ## Exposure insights From the Google asset mini-dashboard, click the **Google exposure insights**

icon to view a detailed analysis of your Google asset exposure. {% hint style="success" %} * Click the **Share URL**

icon to copy the URL of your Google asset exposure insights. * Click the **Export**

icon to download your Google exposure insights as a CSV file. {% endhint %}

### Total exposures The total number of exposed assets across your organization's Google Drive is shown with the increase or decrease in exposures compared to the previous month. Exposure data is refreshed every few hours.

See how your Google assets are exposed according to sharing status

Your organization's Google data exposure is shown for these categories:

Icon	Data exposure category	Description
	Public assets open to the world	Number of Google assets that can be accessed by anyone with a link, without authentication.
	Assets shared with external collaborators	Number of Google assets that can be accessed by specific users outside your organization with a link after authentication.
	Assets shared inside the organization	Number of Google assets that can be accessed by specific internal users with or without a link.

{% hint style="success" %} Click any data exposure category to open the Assets page for [Google](/docontrol-user-guide/saas-data-monitoring/inventory/inventory-assets/google-drive-assets.md), already filtered by the selected status. {% endhint %} ### Risky asset types and exposures Discover the riskiest asset types and exposures that increase the attack surface of your organization:

Riskiest types and exposures for Google assets

Risky asset type and exposure	Description
Assets shared with private accounts	The number of Google assets shared with non-corporate, free private email accounts, such as Gmail or Yahoo
Exposed encryption keys	The number of encryption keys stored in your Google Drive
Highly sensitive shared assets	The number of shared Google assets with highly sensitive file names
Assets shared with former employees	The number of Google assets with terminated employees as collaborators

### Exposure analysis View how many of your Google Drive assets were exposed in the last 30 days according to sharing status: * **Public** - Google assets that can be accessed by anyone with a link, without authentication. * **External** - Google assets that can be accessed by specific users outside your organization with a link after authentication. * **Internal** - Google assets that can be accessed by specific internal users with or without a link. You can also view the number of external and internal users who collaborated on your assets, and the number of sensitive assets exposed in the last 30 days.

Number and type of Google assets exposed in the last 30 days

Exposed on Google Drive	Description
Assets	Number of Google assets exposed according to sharing status
Collaborators	Number of external and internal users who collaborated on your Google assets
Sensitive assets	Number of exposed Google assets with highly sensitive file names according to sharing status

### Top exposed shared drives Discover which shared drives have the most externally and publicly shared assets in your Google Drive. This tile helps to direct attention to exposed areas in your organization. {% hint style="success" %} Click a shared drive to open the Google Drive **Assets** page, filtered to display only externally and publicly shared Google Drive assets for that specific shared drive. {% endhint %} **To remediate exposed shared drives:** 1. Go to [Assets > Google Drive](https://app.docontrol.io/inventory/assets/google-drive), and select the assets. 2. Use the **Remove external collaborators** or **Remove public sharing** inventory action.

### Top exposed My Drives Discover which personal drives have the most externally and publicly shared assets in your Google Drive. This tile helps to direct attention to exposed areas in your organization. {% hint style="success" %} **Tip**: In many cases, most external sharing is done from a small number of My Drive folders. Click a My Drive to open the Google Drive **Assets** page, filtered to display only externally and publicly shared Google Drive assets for that specific drive. {% endhint %} **To remediate exposed My Drives:** 1. Go to [Assets > Google Drive](https://app.docontrol.io/inventory/assets/google-drive), and select the assets. 2. Use the **Remove external collaborators** or **Remove public sharing** inventory action.

### Top exposed external users You can discover which users outside your organization have the most access to your data. DoControl displays the number of Google Drive assets that each external user has access to. {% hint style="success" %} Click an external user to open the **External users** page, filtered to display only externally shared assets for that specific user. {% endhint %}

**To remediate exposed external users:** 1. Go to [Inventory > Users > Google Drive > External.](https://app.docontrol.io/inventory/users/GOOGLE_DRIVE/external) 2. Select the external users you wish to remediate. 3. Click **Remediate** and select the **Remove permission** inventory action. ### Top exposed private accounts You can discover which non-corporate accounts (for example, gmail, yahoo) have the most access to your data. DoControl displays the number of Google Drive assets that each private account has access to. {% hint style="success" %} Click a private account to open the **External users** page, filtered to display only externally shared Google Drive assets that can be accessed by that specific user. {% endhint %}

**To remediate exposed private accounts:** 1. Go to [Inventory > Users > Google Drive > Externals](https://app.docontrol.io/inventory/users/GOOGLE_DRIVE/external). 2. Select the external users you wish to remediate. 3. Click **Remediate** and select the **Remove permission** inventory action. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters: ``` GET https://docs.docontrol.io/docontrol-user-guide/saas-data-monitoring/inventory/inventory-assets/google-drive-assets/asset-mini-dashboard.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.