> For the complete documentation index, see [llms.txt](https://docs.docontrol.io/docontrol-user-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.docontrol.io/docontrol-user-guide/saas-data-monitoring/reports.md).

# Reports

Scanning Google Drive assets using your own keywords

Generate a CSV report of your organization’s Google Drive asset exposure based on your inventory filters. 

The report summarize what organizational data is exposed. In report format, it's easy for you to slice and dice data, analyze exposure, and determine if data should stay exposed.

## Use cases for reports

Reports are fully customizable based on the filters and columns you select to export. Typical use cases for reports include:

* **Select the exposure status per specific filters**, such as, externally shared assets, owned by a specific department, and not updated for over a year.
* **Find overexposed assets with sensitive data** (such as names and emails), and use reports for compliance requirements (such as GDPR).

<figure><img src="https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2F7YQovxGvZF10IB5BMZbD%2FReports.gif?alt=media&amp;token=73cfb13e-839c-4f84-a70e-f421a6490ddf" alt=""><figcaption><p>Export a set of Google assets in CSV format as a readable report</p></figcaption></figure>

## Create reports

1. Go to **Inventory > Assets > Google Drive**.
2. Select My Drives, Shared Drives, or All Assets.
3. Click **Add filter** to define the data set you wish to view, for example:
   * Drive name
   * Owner
   * Public assets
   * External assets
   * Internal with link assets
   * Internal assets
   * Total assets
4. Select the data to export.
5. Click the **Export to CSV** <img src="https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FPWdaV30qx1aefHNdGX9C%2Fdownload%20icon.png?alt=media&amp;token=16257bf4-2b68-4417-91e6-78c5db741fdc" alt="" data-size="line"> icon.
6. Name your report and select the columns you wish to include in your report.
7. Click **Create report**.&#x20;

{% hint style="info" %}
It might take a few minutes or more to download your report.&#x20;

The maximum report download size is 1 GB.

You can export up to 1 million files per report.
{% endhint %}

## View reports

You can view a list of all created Google Drive reports, according to name, filters, status, creation date, and download link.

#### To view reports:

1. From the DoControl side menu, select **Reports**.
2. Click **Add filter** to filter the report list according to Report ID.
3. Click the **Download** link to download a specific report in CSV format.
4. Click the **Trash** <img src="https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2Fnrl7H4D3yx5bX8knAppH%2Fbin%20icon.png?alt=media&amp;token=d3a99695-bb3f-41a5-981f-bb75134248d8" alt="" data-size="line"> icon to delete a report.


---

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