> For the complete documentation index, see [llms.txt](https://docs.docontrol.io/docontrol-user-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.docontrol.io/docontrol-user-guide/workflows/workflow-dashboard.md). # Workflow dashboard You can view all your workflows from a single page that displays both the [workflow analytics](#workflow-analytics) dashboard for the last 30 days, and a [list of all your workflows](#manage-workflows). [Manage your workflows](#manage-workflows) with a variety of actions to filter, edit, activate, deactivate, duplicate, export and delete workflows.

The workflow dashboard displays all workflow activity and analytics across your organization

{% hint style="success" %} To display the Workflow dashboard, click **Workflows** in the DoControl menu bar. Scroll down to view the Workflow list. {% endhint %} ## Workflow analytics The Workflow analytics dashboard gives you a high-level view of your workflow analytics, and includes graphic highlights of your workflow activity from the last 30 days: ### Monthly executions The total number of workflow executions that ran in the last 30 days, with the percentage of workflows that increased or decreased compared to the previous month. * **Data scans** - Total number of PII and regex scans that ran in the last 30 days * **Interactions** - Total number of user responses to approval or decision requests in the last 30 days * **Remediations** - Total number of successfully completed remediation actions in the last 30 days

### **Workflow activity** A line graph of workflow status (Completed, In progress, Warning, or Failed) by date for all workflow executions over the last 30 days. Hover over the graph to view the number of workflow executions per workflow status on a specific date.

### **Workflow type** A doughnut graph of the origin of your workflows (alert, inventory action, event-based or scheduled), as well as the number of aggregated workflows, and the number of workflows according to mode (active or inactive). Hover over the graph to view the number of workflows per type.

### **Top workflows** A line graph of your organization's most popular workflows that were executed in the last 30 days. Hover over the graph to view the number of executions that were run for a specific workflow on a specific date and time.

## Manage workflows The Workflow list displays a summary of your organization's workflows with main highlights, including execution activity over the last 30 days:

The workflow list highlights data for all the workflows created in your organization

Workflow list parameter	Description
Name	Workflow name, who created the workflow and when
Number of executions	Total number of executions in the current month. The maximum limit is 10,000 executions a month.
Aggregated	Indicates that the workflow was triggered by multiple events
Preview	Click to view a mini-graphic of the workflow
App	SaaS application from where the trigger event originated
Trigger event	A single SaaS event or multiple events that set the workflow into motion
Mode	Active - The workflow will be executed each time a triggering event occurs. Inactive - The default mode of a workflow. An inactive workflow is not executed.
Execution activity	An interactive line graph displaying workflow activity over the last 30 days, total number of executions, and number of executions according to status. Click View all to display all workflow execution details.
More	Click the Ellipsis icon to display more workflow actions: Edit Activate or Deactivate Duplicate Export Delete

### Filter workflows To narrow down the number of workflows displayed in the Workflow list, you can filter all your organization's workflows according to these filters:

Filter option	Description
App	The SaaS app from which the workflow was triggered - for example, Google Drive or Slack.
Mode	If the workflow is active or inactive
Type	Characteristic of the workflow: inventory action, alert, event-based, or aggregated.
Workflow status	Progress of the workflow's execution: In progress - wait In progress - pending approval In progress Completed Warning Failed Cancelled
Search in current results	Enter text to search by the workflow name.

### Edit workflows You can edit both active and inactive workflows. 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon > **Edit**. \ The workflow opens in the canvas. 3. Update any part of the [workflow settings](/docontrol-user-guide/workflows/define-workflow-settings.md): name and description, activation mode, trigger, or actions. 4. Click **Save workflow**. After confirmation, the workflow is updated. 5. If you wish to save as a different workflow and keep both versions, click **Save as new workflow** and give it a new name. ### Activate workflows The mode of a workflow indicates if it's being executed or not. To run a workflow, you need to change the workflow mode from inactive to **active**. Once activated, the workflow will be executed each time a triggering event occurs. #### To activate a workflow: 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant inactive workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon.\ ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FFRiEEodfxbxrQPMqUsXT%2Fmore%20menu.png?alt=media\&token=0bfe9c13-4ae4-4b68-880f-9de333c33e22) 3. To run the inactive workflow, click **Activate.** 4. Alternatively, open the relevant workflow in the canvas and click **Active** to change the mode.

{% hint style="info" %} After the workflow is executed, you can view the execution activity by clicking **View all** next to the specific workflow. For more details, see [Monitor workflows](/docontrol-user-guide/workflows/activity-dashboard.md). {% endhint %} ### Deactivate workflows The mode of a workflow indicates if it's being executed or not. To run a workflow, you need to change the workflow mode from inactive to **active**. Once activated, the workflow will be executed each time a triggering event occurs. #### To deactivate a workflow: 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant active workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon.\ ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FdSLG9F9FDLFxJMkL2Tx2%2Fdeactivate.png?alt=media\&token=9f1e0423-f044-42d9-ae4c-44eb59a9df37) 3. To disable the active workflow, click **Deactivate.** 4. Alternatively, open the relevant workflow in the canvas and click **Inactive** to change the mode.

5. Select how to handle existing workflow executions: * Complete all executions first, OR * Stop all executions in progress.

6. Click **Deactivate**. ### Duplicate workflows You can copy an existing workflow by duplicating it. 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon > **Duplicate**.

3. Enter a name for the new workflow. 4. Click **Duplicate**. ### Export workflows You can export workflows for sharing with other users or with DoControl support. 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon > **Export**. The workflow is downloaded as a JSON file to your computer. ### Delete workflows When it's no longer needed, you can delete a workflow from the Workflow list. 1. In the DoControl navigation menu, click **Workflows.** 2. In the Workflow list, next to the relevant workflow click the **More** ![](https://3236294211-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MesrnyDMZGYg1V-tOBo%2Fuploads%2FgRWgKsPpr1P3kYK5t6s9%2Fellipsis.png?alt=media\&token=9a356ebe-c05f-46c0-8cec-0c2cd7c1ea50) icon > **Delete**. 3. Click **Delete** to confirm the deletion.

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